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School secretary

School secretaries provide administrative support in schools.

Salary, a pound sign Salary: £15,250 to £19,500 average per year
Hours, a clock face Hours: 35 to 40 per week

1. Entry requirements

You may find it useful to have GCSEs at grades 9 to 4 (A* to C) or equivalent, in subjects like English and maths.

Experience of office work or a qualification in administration or computer skills could also be useful.

You'll need clearance from the Disclosure and Barring Service (DBS).

2. Skills required

You'll need:

  • customer service and organisational skills
  • an excellent telephone manner
  • administrative, IT and finance skills

3. What you'll do

You could work in a state or private school.

Your day-to-day duties may include:

  • being the main contact for parents, governors and pupils
  • greeting visitors and providing refreshments
  • using IT systems to run financial reports and produce newsletters
  • keeping paper and electronic records up to date
  • using reprographic equipment
  • ordering resources, paying invoices and banking cash

In some schools you may be the first aider for pupils.

4. Salary

Starter: £15,250

Experienced: £17,250

Highly Experienced: £19,500

Salaries in private schools may vary.

If you only work during term time, you'll get a percentage of the yearly salary (pro rata).

These figures are a guide.

5. Working hours, patterns and environment

You'll work during term time (40 weeks a year) or all year round. You'll usually work from 8am to 4.30pm, Monday to Friday. Part-time jobs are common.

You may need to work occasional evenings for parents’ events or school productions.

You'll usually be based in an office with an opening window into the reception area.

6. Career path and progression

With experience, you could progress to school business manager, or personal assistant (PA) to the headteacher.

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Last updated: 13 September 2017